Incoming student

 
APPLICATION PROCESS FOR ERASMUS INCOMING STUDENTS TO TRAKYA UNIVERSITY

 

1. STEP: Eligibility

You should be a full-time student at your home university.  There must be an Erasmus+ IIA Agreement between your home university and Trakya University. You must be nominated by your home university.

2. STEP: Nomination

Make sure that your university has informed the Erasmus Office of Trakya University about your Erasmus Exchange in Edirne before apply. Nominations should be sent to erasmusincoming@trakya.edu.tr

Nomination e-mail should consist of following information of the student:

• - Name and Surname 
• - Gender
• - E-Mail
• - Field of study
• - Cycle
• - Year of the study
• - Semester of the Mobility

  
Nomination Deadlines;

• - Winter Semester : 31 May
• - Spring Semester : 10 December

3. STEP: Application

Please prepare the following documents and send them us via e-mail. We do not accept regular mails.
Documents Required (to be sent by email to erasmusincoming@trakya.edu.tr)  :

a) Application Form 
b) Current transcript of Records from sending institution (in English)
c) Learning Agreement for studies / Learning Agreement for Traineeship approved by your institution
 
You can obtain the course catalogue of Trakya University from the link below:
http://eos.trakya.edu.tr/Pages/Home.aspx?lang=en-US
 
d)     Housing Application (included in the Application Form)
 
Important note for accommodation : Accommodation is limited in Armagan Dönertaş Guest House and the number of people staying in the rooms may vary depending on availability. Trakya University does not guarantee accommodation. 

Info about Armagan Dönertaş Guest House : https://sks.trakya.edu.tr/pages/armagan-donertas-oteli

          **All documents must be typed on computer 
          **In case you cannot download these documents on Chrome, please use Mozilla Firefox.
 
Deadline for the application:     15th June for Fall Semester
                                                   15th December for Spring Semester
 
NOTICE! The above-mentioned documents must be scanned properly and sent to us in pdf format. In case of any missing documents or any missing parts on your application documents, your application will be deemed invalid.

4. STEP: Letter of Acceptance

When the application documents reach us completely and properly on time, they are sent to the department/faculty for which you have applied. If the relevant department/faculty accept your application, the letter of acceptance will be sent to you or your home university via e-mail. It may take 4-5 weeks to conclude your application and send the letter of acceptance to you. You may also need this document for your visa purposes.

 
IMPORTANT CONSIDERATIONS REGARDING YOUR MOBILITY !!

 

INSURANCE

All incoming students must take out health insurance which is valid in Turkiye. This Insurance should refund the costs of health care service at abroad.  European health insurance card is not valid in Turkiye!!

You have 3 options to get health insurance:

a)      If there is an Social Security agreement between your home country and Turkiye, you can visit  Social Security Office in your home country to receive the health insurance certificate.
In line with the new legal regulations implemented in Turkiye, all students must have a general health insurance. There are Social Security agreements between Turkiye and some European countries. Please click the following link to see if your home country has a Social Security agreement with Turkiye: Bilateral agreements (http://www.sgk.gov.tr/wps/portal/sgk/en/home-page/mainpage )

b)     You can buy a private health insurance policy in your home country. In addition to the insurance you purchased from your country, insurance info sheet have to be signed and sealed by your home university or insurance company.

PLEASE PAY ATTENTION : According to the new implementation, the following sentence has to be written in your insurance policy to get a residence permit: “Insurance certificate is in line with the minimum criteria for residence permit applications which were defined in Turkish Regulation at 9/2014 circular dated on 6/6/2014.” This information is also included to insurance info sheet.

c)      You can buy a private health insurance policy in Turkiye. Best option is to buy one in Turkiye so that it meets the legal requirements asked for the residence permit. If you buy your insurance in Turkiye it is not necessary to complete insurance info sheet.
 

It is incoming student’s responsibility to have the appropriate health insurance. The student is responsible for the troubles that may arise from not having the health insurance.

 

VISA

Please contact the Turkish Consulate in your country and apply for a Student Visa to Turkiye once you have received your Acceptance Letter. If you stay in Turkiye longer than 90 days you have to apply for residence permit.

RESIDENCE PERMIT

 Newly admitted students, after registration to the University, before the expiry of the visa or visa exemption period (this period is 10 days for those who enter the country with the conditional entry form of residence permit), must apply for a residence permit online (from www.goc.gov.tr). For detailed info and guidance, you can visit our International Students’ Office which is located in the same building with Erasmus Office.

ARRIVAL

Please inform us about your arrival dates 1 month before your arrival and contact with your buddy about whom you will be informed later (after you are nominated to be Erasmus Incoming Student to Trakya University) by Erasmus Office. Upon your arrival, you can visit the Erasmus Office of Trakya University.

FIRST AID IN EDIRNE - BUDDY AID

The International Relations Office buddy system is designed to assist newly arrived Erasmus students. The new students are matched up with their buddies. These are students who are already familiar with the university and the city and who can offer support on different topics regarding studying and daily life. Many things are easier when you are not alone. Each buddy is based on the needs and possibilities of the respective partner. Participants can also plan free time activities together.

COURSE REGISTRATION

The course registration will take place in the first week of the semester.  Use the Changes Page of the Learning Agreement if you need to make changes to your course selection.

ACADEMIC ADVISOR

Every exchange student is assigned an academic advisor once the registration is completed. The advisor is responsible for providing academic guidance to an incoming student. He/she monitors the student’s academic development during the exchange period at Trakya University. Before coming, you will be informed about your academic advisor at Trakya University by Erasmus Office.

FEES AND EXPENSES

You aren’t required to pay any tuition fee at Trakya University. However, you have to pay for your own living expenses such as accommodation, travel, educational materials, insurance etc. Any grant or loan you have received at your home institution may not be discontinued, interrupted or reduced while you are away studying at Trakya University.

BEFORE LEAVING

Before leaving, you need to visit the Departmental Erasmus Coordinator and Erasmus Office to get your Confirmation of Exchange Form.

- Application Form 
- Learning Agreement
- Changes to the original Learning Agreement
- Insurance Info Sheet ( If you do not purchase your insurance policy in Turkey, it is mandatory to fill out this document by your institution or insurance company )
 
* All documents must be typed on computer
* In case you cannot download these documents on Chrome, please use Mozilla Firefox.

Trakya University, Faculty of Fine Arts